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Choosing the sender

BlueMind lets you send a message from different e-mail addresses or with different signatures without changing user accounts. To do this, simply display the "sender" field and select the desired identity.

identities

For more information on creating e-mail identities, visit Managing Account Identities.

Selecting the identity​

The choice of sender is made in the "From" field. It can be displayed in two ways:

  • To display the sender field of a message, select the option "Display "From " field" in the "Others" menu.
  • To display the "From" field all the time, go to Preferences > Mail > Composing messages
    • activate the "Always show the "From" field" option.
    • select the option to specify the context in which the application will automatically choose the most suitable identity: never, only for replies, or for replies and new messages.

When the "From" field is displayed, unfold the list to select an identity from those created in the Mail preferences. For further information, see Managing Account Identities.

Writing on behalf of a shared mailbox​

Necessary rights​

To write to a shared mailbox, you need :

Implementation procedure​

Once the necessary rights have been set up, to send an email with the e-mail address of a shared mailbox :

Consequences for messages​

  • The email sender corresponds to the "Display name" field of the identity
  • Sent messages can be stored in the user's "Sent messages" folder or in the shared mailbox, depending on the option selected in the identity

Writing on behalf of a group​

Necessary rights​

To write on behalf of a group, you must :

group settings

For a user to write on behalf of a group, the group must have a mail address. Contact your administrator to set it up if necessary.

Implementation procedure​

Once the necessary rights have been set up, to send an email with a group e-mail address :

Consequences for messages​

  • The email sender corresponds to the "Display name" field of the identity
  • Sent messages are stored in the user's "Sent messages" folder

Writing as delegate​

A user can be appointed delegate of another user by that user, or of a shared mailbox by an administrator. He can then write on behalf of the mailbox that has been delegated to him.

name a delegate
For more information on creating and managing delegations, see Managing delegations.

To delegate a shared mailbox, see the dedicated page in the administrator's guide: Edit functional mailboxes > Sharing and delegation

Writing "on behalf of"​

Necessary rights​

To write on behalf of a delegator, you must :

  • be named as a delegate by the user with the "Write from me" option

To write from a shared mailbox, you need:

  • the administrator activates delegation with the option "Send on behalf"

Optional (not mandatory but strongly recommended) :

Implementation procedure​

Once the necessary rights have been set up, to send an email from the delegated mailbox :

Consequences for messages​

  • The sender of the email sent by the delegate corresponds to the name of the delegator, as written in the "Name displayed" field of the identity and also indicates the name of the delegate with the mention "sent by":
  • The emails sent by the delegate are stored in the "Sent" folder of the delegator's mailbox (user or shared mailbox) or the delegate's mailbox, depending on the rights granted to the delegate:
    • if the delegate has no editing rights on the delegator's mailbox, the emails sent are stored in the delegate's "Sent messages" folder.
    • if the delegate has editing rights on the delegator's mailbox, sent emails can be stored in the delegate's or delegator's "Sent messages" folder depending on the option chosen in the identity.
  • The messages received by the delegating user are stored in its receiving box - including the answers to a message sent by a delegate. It is therefore advisable to give the delegate at least read rights to the delegator's mailbox so that the delegator can Viewing messages and reply.

Writing "as"​

Necessary rights​

To write as a delegator, you must :

  • be named as a delegate by the delegating user with the "Write as me" option

To write to a shared mailbox, you need :

Optional (not mandatory but strongly recommended) :

Implementation procedure​

Once the necessary rights have been set up, to send an email as another user or as a shared mailbox :

Consequences for messages​

  • The sender of the email sent by the delegate corresponds to the name of the delegator (user or shared mailbox), as written in the "Name displayed" field of the identity. The delegate's name is not displayed, so the recipient cannot see that the email was sent by a delegate:
  • The emails sent by the delegate are stored in the "Sent" folder of the delegator's mailbox (user or shared mailbox) or the delegate's mailbox, depending on the rights granted to the delegate:
    • if the delegate has no editing rights on the delegator's mailbox, the emails sent are stored in the delegate's "Sent messages" folder.
    • if the delegate has editing rights on the delegator's mailbox, sent emails can be stored in the delegate's or delegator's "Sent messages" folder depending on the option chosen in the identity.
  • The messages received by the delegating user are stored in its receiving box - including the answers to a message sent by a delegate. It is therefore advisable to give the delegate at least read rights to the delegator's mailbox so that the delegator can Viewing messages and reply.

Writing with an external email address​

Necessary rights​

To write to an external e-mail address (e.g. a personal address), you must :

Implementation procedure​

Once the necessary rights have been set up, to send an email with an external address :

Consequences for messages​

  • The email sender corresponds to the "Display name" field of the identity
  • Sent messages are stored in the user's "Sent messages" folder.

Find out more​

Related BlueMind documentation pages

Related BlueMind Blog articles

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