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Adjusting your Account Settings

Each user can customize their BlueMind interface. In particular, he can choose the language or create delegations.

To do this, open preferences from the navigation bar at the top of all BlueMind pages:

Saving changes

Some modifications are automatically taken into account and saved on the fly, with an information banner appearing at the bottom of the page:

When user action is required, save and cancel buttons appear at the bottom of the page:

If the user clicks on the close cross to quit preference management, confirmation is requested if any changes have not been saved :

Setting general preferences​

Setting the location​

The Localization section lets you adjust the app's general localization and display settings:

  • The interface language

  • The date display format: dd/mm/yyyy or yyyy/mm/dd or mm/dd/yyyy

  • The time display format: in 24-hour 13:00 or in Anglo-Saxon format 1:00 pm

  • The time zone: select and clear the text to see all available time zones, or type the first letters of the country or city to search for a time zone:

    Consistency with the environment​

    When the chosen time zone is different from that of the system, a link allows you to easily bring it into line:

    The option " Alert me when the system's time zone is different " allows you to be notified when the chosen time zone differs from that of the workstation:

    💡 Unchecking this option allows you to use a different time zone without being alerted every time you reconnect.

About languages

BlueMind is currently translated and being translated into several languages. The available languages and their evolution can be consulted on the site dedicated to the application's translation: https://forge.blue-mind.net/translate/

Setting the opening application​

Also in general preferences, Default Application allows to choose the application that will open when connecting to BlueMind: Mail or Calendar.

Choosing theme​

The theme allows you to display the mailbox in light mode or in dark mode. By checking the System theme option, the display adapts to the mode defined in the computer settings.

info

The dark theme is currently only available for the Mail application. For further information, see, Customizing Mail.

Managing Tags​

Categories let you add one or more keywords (or tags) to emails, contacts and calendar events, so you can categorize and find them quickly.

Domain tags, created by the administrator, appear automatically :

domain categories

Domain categories are not editable and cannot be added to emails, only to contacts or events.

Personal categories appear under "My tags" :

To sort or reverse the sort order, click on the column header .

To add a personal category, go to "+ Create a category" then

  • enter a name
  • choose a color (by default, an available color is suggested)
  • click Create

Go to to modify and to to remove a category.

renamed or deleted categories

Renaming a category is equivalent to deleting it and creating a new one: the category is not modified on emails. Like categories removed from the user's preferences, renamed categories continue to be visible on emails where they have been used, but in grayed-out form.

Tags management rights

Categories are associated with the account. Therefore :

  1. Only the account owner can change categories from the preferences. Delegates or users with write access to a shared mailbox can create or Adding tags messages from the mailbox, but cannot modify the text or color, or delete them.

  2. The delegate only accesses their own categories, i.e., domain categories and their personal categories. A delegate or user with write rights on les carnets d'adresses ou calendriers cannot therefore assign the delegator's personal categories to the contacts ou événements.

For further information, see :

Managing security settings​

The "Security" section lets you manage your password and generate API keys:

Changing password​

To change password :

  • click on Edit to open the pop-up window:
  • enter the new password in the "New password" and "Confirm new password" fields
  • click Save

Manage API keys​

API keys can be used to connect to a user account without using the account login password. In particular, they enable you to connect an external service without having to provide it with the user password, and to revoke access at any time by deleting the key.

Generating an API key​

To create a key :

  • click on the + Generate API key button to open the pop-up window:

  • enter a name to identify the use of the key (e.g. the name of the service or site for which it will be used), then click on Generate.

  • copy the value of the API key to add it to the external service and retain it if necessary, then click on End.

    ⚠️ For added security, the API key value is only visible when it is created, and cannot be retrieved afterwards.

The key is immediately created and added to the list of user keys. Each user can create as many keys as they wish.

Overwrite an API key​

If a PLC key loses its value, it can be regenerated.

To do this:

  • click on Overwrite with new value in the key menu
  • validate by clicking on Overwrite in the pop-up window
  • copy the new API key value

Delete an API key​

When an API key is no longer in use, it is advisable to delete it for greater security.

To do this:

  • click on the icon of the desired API key
  • validate by clicking on Delete in the pop-up window

The key is immediately removed from the list.

Secure connection with OTP​

OTP stands for "One Time Password". This is a randomly generated 6-digit number that strengthens authentication and complements the user's password. This number is valid only once for 30 seconds, after which a new number is generated.

See below:

Activation

Authentication security must first be activated by an administrator. For further information, see Multi-factor authentication via OTP.

Initial OTP configuration​

When OTP security is enabled, BlueMind automatically proposes a key for the next connection:

  • The 1st point presents the compatible secure applications, which the user is free to choose from.
  • Use the application to scan the QR Code displayed on the screen.

    💡 If the proposed QR Code cannot be scanned (no device available, use on the mobile itself, user's choice, etc.), click on "Unable to scan? :

    An identification key is then proposed, which must be copied/pasted or recopied into the chosen application:

    💡 To return to the QR Code, click "Scan bar code? "
    The screen also adds a point giving the security rules to be respected or set in the application if necessary, namely :

    • Type : Time-based
    • Algorithm: SHA1
    • Numbers: 6
    • Interval: 30
  • In return, the application supplies a single-use code; enter this code in the appropriate field:
  • Name the device then click on "Submit" to validate the connection.

    💡 Device name
    The "Device name" field is free, and is used to identify the device or application used in the event that the user connects to BlueMind by different means (mobile application on the move and key manager built-in to the workstation browser, for example) and therefore needs to manage several keys.

Manage your OTP keys​

To view, delete or create new keys, go to the preferences section My Account > Security > OTP Generators :

To revoke a key, click on the corresponding icon.

To create a new key, click on " Associate an OTP generator " then :

  • Name the key and click on " Next " :
  • Use the desired method to create the key, in the same way as in initial configuration:
  • Enter the code given by the handler used:
  • Click on " Done ", the key is added to the list:

Log in with OTP​

After at least one key has been created (see above):

To log in:

  1. Select the appropriate key (available only when multiple keys are configured).
  2. **Open the corresponding application
  3. Generate a code NB: some applications offer the code directly and renew it automatically every 30 seconds.
  4. Enter code
  5. Click "Connect"

Managing delegations​

The Delegations section allows to appoint delegates and define the level of their rights.

A delegate is a user or group of users in the domain who has the right to act on behalf of the delegating user. Depending on the options chosen, the delegate :

Note that delegations only concern the default mailbox and calendar (My mailbox, My calendar). It is not possible to create delegations for user-created e-mail addresses or secondary calendars.

To make it easier to manage the sharing of default applications (My Mailbox, My Calendar, My Contacts, My Tasks), users can also modify access levels, for each delegate, from this section.

Creating a delegation​

To add a delegate :

  1. Click on "+ Create a delegation" to open the pop-up window
  2. Add a user or group in the "Delegate" field: type the first few letters and choose from the autocomplete list.
  3. Set up the delegation by selecting the desired options and access rights levels to applications
  4. Click on "Create"

Setting up a delegation​

1. Defining the delegation level​

A delegation allows a delegated user to send emails using the delegating user's email address. The first parameter to set is the desired level of customization. Depending on the option selected, the recipient may or may not see that the email has been sent by a delegate.

⇒ Minimal option: The delegate can write from me​

The "Written by me" option is checked automatically, is the minimum right to create a delegation**.

With this option, when the delegate sends a message with the delegating user's e-mail address, the recipient sees that the message has been sent by the delegate:

See the documentation Writing on behalf of another user for more details on using this option.

⇒ Maximum option: The delegate can write as me​

The "Write as me" option completely impersonates the sent emails.

This option allows the delegate to send messages with the delegating user's e-mail address without the recipient seeing it:

See the documentation Write as another user for more details on using this option.

mail sharing right

No messaging sharing level is required for a delegate to write on behalf or in the name of a delegator. However, it is advisable to give him at least read rights, so that he can see and reply to messages received by the delegator.

2. Giving invitation management rights​

After selecting the delegation level, it is possible to allow the delegate to manage invitations received by the delegator from their Mail app.

To do this, select at least the "Can edit my appointments" Agenda sharing level and check the desired option(s):

⇒ Minimum option: The delegate receives my invitations and replies to them​

For the delegate to manage invitations from their messaging, tick the option "Receives invitations-related messages and replies to them".

In addition to the default calendar writing rights - allowing to manage events from the Calendar - the delegate receives all notifications related to the delegator's public events in their mailbox and can reply to them, "on behalf of" or "as" the delegator - depending on the delegation option chosen.

This option does not require the delegate to have read rights to the delegator's mailbox.

See the documentation Delegate managing invitations for more details on using this option.

⇒ Maximum option: The delegate can see my private events​

An additional right can be granted to the delegate to see and manage private events from the Calendar. To do this, also tick the option "Can view private events in the Calendar".

When this option is ticked, the delegate can see the details of the private event and can respond to the invitation in the Calendar.

Whatever the chosen delegation level, a delegate never receives notifications of private events in their mailbox. Managing private events by a delegate can only be done from the Calendar.

Refer to the documentation Responding to an event invitation for more information on managing events from the Calendar.

⇒ Additional setting: the delegator chooses whether or not to manage their invitations​

As soon as at least one delegate is created with the "Receives and responds to invitation messages" option, an additional setting is displayed under the delegation summary table, allowing the delegate to choose whether or not he/she also wishes to manage his/her invitations:

  • I do not receive messages: only the delegate receives the notification and manages the invitation, the delegator does not receive either the invitation or the responses sent by the delegate
  • I receive a copy: both the delegate and the delegator receive the invitation, but only the delegate can manage the invitation; the delegator receives a read-only copy of the invitation and can see the delegate's response in the date icon:
  • I also receive messages: the delegate and the delegator receive the invitation and can manage the invitation - this setting is selected by default

Refer to the documentation Managing invitations for more details on managing invitations from Messaging.

3. Managing access to my default applications​

The delegation creation window also allows you to view and set default application sharing levels (My mailbox, My contacts, My calendar, My tasks) assigned to the delegate.

When a delegate is selected, the rights previously assigned in the sharing management of each application are automatically displayed.

If no rights have been defined, the default rights are :

  • Calendar: "Can change my appointments
  • Tasks: "Can modify my tasks".
  • Mail: "Has no rights"
  • Contacts : "Has no rights

When a right is modified here, the modification is immediately taken into account in the application's share management (refresh the page if necessary).

notifications

Once the delegation is created, the delegate receives an email notification summarizing the rights granted to them :

Managing delegations​

Once delegations have been created, a table summarizes all the delegations and rights granted to each delegate :

Click on to modify a delegation and to delete it.

Manage your external accounts​

BlueMind connects to a number of services to make it easier for users to exchange and use their data (attach files from a Nextcloud or Alfresco drive, launch calls with Xivo or Wazo, connect to Teams meetings, etc.).

Create an external account​

To configure the connection to an external account, go to Preferences > My account > External accounts:

Missing service

If a service does not appear, contact an administrator: only installed and activated services are visible.

Click the desired service and Fill in the required information :

  1. Renseigner l'identifiant et le mot de passe,
  1. Click Test to validate the parameters,
  2. If the test is successful, click Create.

Edit/delete an external account​

Existing accounts are listed under the logos of the available services:

  • Click to modify an account's configuration.
  • Click to remove the connection to an external account.

Managing advanced settings​

The "+ Advanced" section of the user account preferences gives access to the application's reset local data and enable notifications:

Reset local data​

When using the BlueMind solution, the browser saves session-related data, such as user preferences, contacts used, etc. Thanks to these records, the server automatically recovers regularly used data, which allows BlueMind to provide an optimal experience of its applications.

Occasionally, however, there may be inconsistencies in the local data, which can lead to display problems.

In this case, we recommend that you contact the administrator. If necessary, local data can be purged and resynchronized by clicking on "Reset".

Enabling notifications​

When notifications are enabled, an alert will be displayed on your screen when you get a new message or have an event reminder. To allow the browser to send these alerts, click on "Enable notifications".

This feature is supported by all BlueMind-compatible browsers. For further information, see the page Compatibility.

Downloading a connector​

The Downloads section allows users to download the Thunderbird connector provided by BlueMind to synchronize their software.

For more information, consult the Thunderbird configuration 115 page.

Find out more​

Adjusting preferences by application:​

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