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Videoconferences with Webex

BlueMind can be connected to the Webex conferencing system to enable users to easily create conferences and link them to their agenda meetings.

Installation​

To make the new features available to users, install the following packages on the server and then restart BlueMind:

aptitude install bm-plugin-admin-console-videoconferencing-webex bm-plugin-core-videoconferencing-webex
bmctl restart

Administration​

Configuring OpenID authentication​

Go to System management in the administration console > Supervised domains > Choose the desired domain > OpenID tab :

Enter your authentication credentials OpenID / Setting up SSO with an external OpenID authentication server:

Integration saved with Cisco Webex requires the following OpenID "Scopes":

  • meeting:schedules_read
  • meeting:schedules_write
  • meeting:preferences_read
  • meeting:participants_read
  • meeting:participants_write

The Redirect URL parameter must match the URL https://\<external-url-bluemind>/bm-openid/auth/videoconferencing-webex.

Configuring the server​

Go to the administration console in System management > Supervised domains > choose the desired domain > Videoconferencing tab:

Enter the template of a videoconference invitation, for example :

${Organizer} has invited you to a videoconference.
Click this link to join: ${URL}.

This template can be declined in several languages using the drop-down list.

⇒ Once the template has been saved, a resource named "Webex" is automatically created and displayed in the directory. This is how users will be able to create videoconferences automatically.

Default access right

By default, the resource is not shared, users cannot link video conferences.

For users to have access, they must be assigned sharing rights to the resource. For more information, see the section below Give users rights

To disassociate a Webex server from the domain :

  • go to System management > Supervised domains > choose the desired domain > Videoconferencing tab
  • click on the "Delete Webex configuration" button
  • validate the confirmation request
Immediate action

There's no need to click on the "Save" button at the bottom of the page, as your request is effective as soon as you've confirmed it.

⇒ The associated resource is automatically deleted, along with any shares granted to users; it no longer appears in entity management and users can no longer reserve it.

Content template​

Content template configuration is carried out on the Webex server itself.

Accessing the videoconference​

Give users rights​

You can access the new feature using the Webex resource created during server setup (see above):

This resource is administered like any other, with sharing rights opening the way to reservation and, de facto, to the generation of videoconferencing links. Therefore, you must grant a reservation sharing right (a "can book this resource" sharing right or higher) to the desired users or groups so that they can create video conferences for their events:

↳ For further information on resource management and rights assignment see Resources.

Availability times

As a resource, it can be assigned working hours or a reservation policy. However, as the link generated is unique, this will not affect the availability of the videoconference itself: the link will still be active and available outside these times.

Using the resource​

As soon as users have reservation rights for the resource (see previous paragraph), a button is available in the event creation interface:

For further information on creating video conferences or adding them to calendar events, see the following pages in the user guide:

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