Responding to event invitations
Accepting invitations
When someone organizes a meeting, the BlueMind Calendar automatically sends an email notification to each invitee and adds the meeting to their calendar.
The invited user can indicate his participation to the organizer by accepting, putting on hold or declining the invitation.
You can do this:
-
directement depuis la notification reçue par e-mail,
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en cliquant sur la réunion dans l'agenda,
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sur la notification d'invitations qui apparait dans la barre d'actions de l'agenda
Click on the appropriate response then choose to send the response directly to the organizer or by adding a note. The organizer receives response notifications by email.
For recurring events, you can choose to respond for all events in the series or for the selected instance only.
Viewing a meeting
All meetings to which the user is invited appear in his personal calendar. Themeeting display differs according to participation:
- Appointment accepted : full color
- Participation in "maybe" and "new date proposal": solid color surrounded by dotted lines
- Rendezvous **** : transparency, crossed-out content
You can choose to have declined events displayed or not in your Calendar preferences.
This option isn't enabled by default but can be useful if you want to change your response to an event whose invitation you've declined.
Click on the event to see for details of the meeting (times, location, guest list, etc.).
Only the organizer—or a user with read permissions for the organizer's calendar—can see the attendance status of all guests automatically update in the list of participants as soon as a response is sent.
Each guest's own entry is automatically displayed in the list of participants. The status of other guests is only updated in case the organizer sends a notification following a modification.
Proposing a new time
If the organizer chooses to when they create a meeting, attendees can also propose a new time.
To do this, click the kebab menu and "Propose a date". For recurring events, you can propose a new time for all the events in the series.
An availability search page opens.
Select the chosen time and click "Send". The organizer receives an email notification for them to accept or decline the proposal.
If the organizer declines, you will receive an email with the organizer's response.
If the organizer refuses, only participant who made a proposal receives a message indicating the organizer's refusal
Editing a meeting
Each participant can edit his or her own view of a meeting. For further details, see Editing events as a guest
Downloading attachments
When an event includes attachments, these are available at all times:
- You can download attachments by opening the pop-up window.
- from the event in the Calendar
The invitee can add attachments to the event, but like any modifications, they will only be reflected in their calendar. The organizer and other attendees will not have access to the changes.
Accessing the videoconference
To access a videoconference, click the link in the invitation email
or in the event pop-up window.
allows you to copy the link to share it. Anyone with the link will be able to join the videoconference.