Responding to event invitations
Accepting invitations
When someone organizes a meeting, the BlueMind Calendar automatically sends an email notification to each invitee and adds the meeting to their calendar.
The invited user can indicate his participation to the organizer by accepting, putting on hold or declining the invitation.
When the organizer has appointed a delegate, the invitation can be sent by the delegate.
When the invitee has appointed a delegate, the delegate can respond to the invitation from their mailbox.
Voir Déléguer la gestion des invitations pour plus d'informations.
You can do this:
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directement depuis la notification reçue par e-mail,
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by clicking on the meeting in the agenda,
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on the invitation notification that appears in the agenda's action bar
Click on the appropriate response then choose to send the response directly to the organizer or by adding a note. The organizer receives response notifications by email.
For recurring events, you can choose to respond for all events in the series or for the selected instance only.
Viewing a meeting
All meetings to which the user is invited appear in his personal calendar. Themeeting display differs according to participation:
- Appointment accepted : full color
- Participation in "maybe" and "new date proposal": solid color surrounded by dotted lines
- Appointment declined by the participant or cancelled by the organizer: transparency, struck-through content
The user can choose to display or hide declined or cancelled events in the calendar settings.
This option isn't enabled by default but can be useful if you want to change your response to an event whose invitation you've declined.
To view meeting details (times, location, guest list, etc.), click on the event:
Seul l'organisateur - ou un utilisateur ayant des droits de lecture sur son agenda - voit le statut de participation de l'ensemble des invités se mettre à jour automatiquement dans la liste des participants, dès qu'une réponse a été envoyée.
Each guest's own entry is automatically displayed in the list of participants. Le statut des autres invités ne se met à jour que dans le cas où l'organisateur renvoie une notification suite à une modification.
Proposing a new time
If the organizer chooses to when they create a meeting, attendees can also propose a new time.
To do this, click the kebab menu and "Propose a date". For recurring events, you can propose a new time for all the events in the series.
An availability search page opens.
Select the chosen time and click "Send". The organizer receives an email notification for them to accept or decline the proposal.
If the organizer declines, you will receive an email with the organizer's response.
If the organizer refuses, only participant who made a proposal receives a message indicating the organizer's refusal
Forwarding invitation
It is possible for a participant to forward the invitation to add another guest. This can be done :
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from the received invitation message thanks to the transfer button
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from the calendar, using the dedicated button in the meeting details window:
A window opens:
- Use autocomplete to search contacts or enter an e-mail address directly.
- Add a note for their attention (optional)
- Click on "Send"
The meeting organizer is informed of the invitation transfer and can accept or refuse the participation of the new guest. Consulter la page Gérer les notifications liées aux invitations pour plus d'informations.
Editing a meeting
Each participant can edit his or her own view of a meeting. For more details, see Edit a meeting as a guest
Downloading attachments
When an event includes attachments, these are available at all times:
- depuis l'e-mail d'invitation, dans l'encart des pièces jointes ou sous forme de liens lorsque l'une des pièces jointes est volumineuse :
- depuis l'évènement dans l'Agenda :
A guest can add attachments to the event, but like any modification, these will only be taken into account in his calendar. The organizer and other attendees will not have access to the changes.
Accessing the videoconference
Pour accéder à une visioconférence, cliquer sur le lien disponible dans l'e-mail d'invitation ou dans la fenêtre pop-up de l'évènement :
allows you to copy the link to share it. Anyone with the link will be able to join the videoconference.