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Version: 5.4

Adjusting your Account Settings

Each user can customize their BlueMind interface. Il peut notamment choisir la langue ou bien encore créer des délégations.

To do this, open preferences from the navigation bar at the top of all BlueMind pages:

Saving changes

Some changes are automatically applied and saved on the fly; an information banner then appears at the bottom of the page :

When user action is required, the save and cancel buttons appear at the bottom of the page :

If the user clicks the close button to exit the preferences settings, a confirmation is requested in case any changes have not been saved :

Setting general preferences​

Setting localization preferences​

The Localization section lets you adjust the app's general localization and display settings:

  • The interface language

  • The date display format: dd/mm/yyyy or yyyy/mm/dd or mm/dd/yyyy

  • The time display format: in 24-hour 13:00 or in Anglo-Saxon format 1:00 pm

  • Le fuseau horaire : sélectionner le texte et l'effacer pour voir tous les fuseaux horaires disponibles, ou taper les premières lettres du pays ou de la ville pour recherche un fuseau :

    Consistency with the environment​

    Lorsque le fuseau horaire choisi est différent de celui du système, un lien permet de le mettre en cohérence facilement :

    L'option « M'alerter quand le fuseau horaire du système est différent » permet d'être prévenu lorsque le fuseau choisi diffère de celui du poste de travail :

    💡 Unchecking this option allows you to use a different time zone without being alerted every time you reconnect.

About languages

BlueMind is currently translated and being translated into several languages. The available languages and their evolution can be consulted on the site dedicated to the application's translation: https://forge.blue-mind.net/translate/

Setting the default startup app​

Also in general preferences, Default Application allows to choose the application that will open when connecting to BlueMind: Mail or Calendar.

Choosing theme​

The theme allows you to display the mailbox in light mode or in dark mode. By checking the System theme option, the display adapts to the mode defined in the computer settings.

info

The dark theme is currently only available for the Mail application.
For further information, see, Customizing Mail.

Créer des catégories​

Les catégories permettent d'ajouter un ou plusieurs mots clefs (ou tags) aux contacts et événements d'agenda afin de pouvoir les classer et les retrouver rapidement.

Domain tags, created by the administrator, appear automatically :

To add a personal category, go to "+ Create a category" then

  • enter a name
  • choose a color (by default, an available color is suggested)
  • click Create

Les catégories personnelles apparaissent sous "Mes catégories" :

Aller sur pour modifier et sur pour supprimer une catégorie.

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Les catégories de domaines ne sont pas modifiables.

Managing security settings​

The "Security" section lets you manage your password and generate API keys:

Changing your password​

To change password :

  • click on Edit to open the pop-up window:
  • enter the new password in the "New password" and "Confirm new password" fields
  • click Save
Password security

Administrators can define a password policy; the interface will then alert users when a new password does not comply with the current rules:

For further information For implementation details see the relevant section in the administrator's guide: Password security add-on

Generating an API key​

API keys can be used to connect to a user account without using the account login password. In particular, they enable you to connect an external service without having to provide it with the user password, and to revoke access at any time by deleting the key.

To create a key :

  • cliquer sur le bouton + Generating an API key pour ouvrir la fenêtre pop-up :
  • renseigner un nom permettant d'identifier l'usage de la clé (par exemple le nom du service ou site pour lequel elle sera utilisé)
  • cliquer sur "Générer"

La clé est immédiatement créée et ajoutée à la liste des clés de l'utilisateur. Each user can create as many keys as they wish.

Securing connection with OTP​

OTP stands for "One Time Password". This is a randomly generated 6-digit number that strengthens authentication and complements the user's password.
This number is valid only once for 30 seconds, after which a new number is generated.

Activation

Authentication security must first be activated by an administrator.
For further information, see Multi-factor authentication via OTP.

Configuration de l'OTP​

Lorsque la sécurisation par OTP est demandée, l'écran suivant est affiché après la saisie des identifiants de connexion :

  • The 1st point presents the compatible secure applications, which the user is free to choose from.
  • Une fois l'application installée, l'utiliser pour scanner le QR Code affiché à l'écran.

    💡 Si le scan du QR Code proposé est impossible (absence d'appareil le permettant, utilisation sur le mobile lui-même, ...), cliquer sur "Impossible de scanner?" :

    Une clé d'identification est alors proposée, qu'il faut copier/coller ou recopier dans l'application choisie :

    💡 pour revenir au QR Code, cliquer "Scanner le code barre ?"
    L'écran ajoute aussi un point donnant les règles de sécurité à respecter ou paramétrer dans l'application si besoin, à savoir :

    • Type : Time-based
    • Algorithm: SHA1
    • Numbers: 6
    • Interval: 30
  • En retour, l'application fournit un code à usage unique ; saisir ce code dans le champ idoine :
  • Name the device then click on "Submit" to validate the connection.

    💡 Nom d'appareil
    Le champ "Nom d'appareil" est libre, il permet d'identifier l'appareil concerné dans le cas où l'utilisateur se connecte à BlueMind depuis plusieurs appareils et doit donc gérer plusieurs clés.

Connexion avec l'OTP​

Lors des prochaines connexions, une fois l'identifiant et le mot de passe saisis, BlueMind demande simplement un code à usage unique :

To log in:

  • Ouvrir l'application choisie lors de la configuration
  • Générer un code pour le serveur configuré
  • Enter code généré par l'application
  • Click "Connect"

Managing delegations​

The Delegations section allows to appoint delegates and define the level of their rights.

Un délégué est un utilisateur du domaine qui a le droit d'agir pour l'utilisateur délégant. En fonction des options choisies, le délégué :

Note that delegations only concern the default mailbox and calendar (My mailbox, My calendar). It is not possible to create delegations for user-created e-mail addresses or secondary calendars.

Afin de faciliter la gestion des partages de ses applications par défaut (Ma boîte aux lettres, Mon calendrier, Mes contacts, Mes tâches), l'utilisateur peut également modifier les niveaux d'accès, pour chaque délégué, depuis cette section.

Creating a delegation​

To add a delegate :

  1. Click on "+ Create a delegation" to open the pop-up window
  2. Ajouter un utilisateur dans le champ "Délégué" : taper les premières lettres et choisir parmi la liste proposée par l'autocomplétion.
  3. Paramétrer la délégation en sélectionnant les options souhaitées et les niveaux de droits d'accès aux applications
  4. Click on "Create"

Setting up a delegation​

1. Define the level of delegation​

A delegation allows a delegated user to send emails using the delegating user's email address. The first parameter to set is the desired level of customization. Depending on the option selected, the recipient may or may not see that the email has been sent by a delegate.

⇒ Minimum option: The delegate can write on my behalf​

The "Written by me" option is checked automatically, is the minimum right to create a delegation**.

With this option, when the delegate sends a message with the delegating user's e-mail address, the recipient sees that the message has been sent by the delegate:

See the documentation Writing on behalf of another user for more details on using this option.

⇒ Maximum option: The delegate can write as me​

The "Write as me" option completely impersonates the sent emails.

This option allows the delegate to send messages with the delegating user's e-mail address without the recipient seeing it:

See the documentation Write as another user for more details on using this option.

mail sharing right

No messaging sharing level is required for a delegate to write on behalf or in the name of a delegator.
However, it is advisable to give him at least read rights, so that he can see and reply to messages received by the delegator.

2. Grant invitation management rights​

After selecting the delegation level, it is possible to allow the delegate to manage invitations received by the delegator from their Mail app.

To do this, select at least the "Can edit my appointments" Agenda sharing level and check the desired option(s):

⇒ Minimum option: The delegate receives and responds to my invitations​

For the delegate to manage invitations from their messaging, tick the option "Receives invitations-related messages and replies to them".

En plus des droits d'écriture sur le calendrier par défaut - permettant de gérer des évènements depuis l'Agenda - le délégué reçoit toutes les notifications liées aux évènements publics du délégant sur sa boîte aux lettres et peut y répondre, "de la part" ou "en tant que" le délégant - en fonction de l'option de délégation choisie.

This option does not require the delegate to have read rights to the delegator's mailbox.

Voir la documentation Déléguer la gestion des invitations pour plus de détails sur l'utilisation de cette option.

⇒ Maximum option: The delegate can see my private events​

An additional right can be granted to the delegate to see and manage private events from the Calendar. To do this, also tick the option "Can view private events in the Calendar".

When this option is ticked, the delegate can see the details of the private event and can respond to the invitation in the Calendar.

Whatever the chosen delegation level, a delegate never receives notifications of private events in their mailbox. La gestion des évènements privés par un délégué se fait uniquement depuis l'Agenda.

Voir la documentation Participer à un évènement pour plus d'informations sur la gestion des évènements depuis l'Agenda.

⇒ Additional parameter: the delegator chooses whether or not to manage his invitations​

As soon as at least one delegate is created with the "Receives and responds to invitation messages" option, an additional setting is displayed under the delegation summary table, allowing the delegate to choose whether or not he/she also wishes to manage his/her invitations:

  • I do not receive messages: only the delegate receives the notification and manages the invitation, the delegator does not receive either the invitation or the responses sent by the delegate
  • Je reçois une copie : le délégué et le délégant reçoivent l'invitation mais seul le délégué peut gérer l'invitation, le délégant reçoit une copie de l'invitation en lecteure seule et peut voir la réponse du délégué dans l'icône de la date :
  • I also receive messages: the delegate and the delegator receive the invitation and can manage the invitation - this setting is selected by default

Refer to the documentation Managing invitations for more details on managing invitations from Messaging.

3. Manage access to my default applications​

The delegation creation window also allows you to view and set default application sharing levels (My mailbox, My contacts, My calendar, My tasks) assigned to the delegate.

Lorsqu'un délégué est sélectionné, les droits affectés précédemment dans la gestion des partages de chaque application s'affichent automatiquement.

If no rights have been defined, the default rights are :

  • Calendar: "Can change my appointments
  • Tasks: "Can modify my tasks".
  • Mail: "Has no rights"
  • Contacts : "Has no rights

When a right is modified here, the modification is immediately taken into account in the application's share management (refresh the page if necessary).

notifications

Once the delegation has been created, the delegate receives an email notification summarizing the permissions granted to them:

Managing delegations​

Once delegations have been created, a table summarizes all the delegations and rights granted to each delegate :

Click on to modify a delegation and to delete it.

Managing external accounts​

BlueMind connects with a number of services to make it easier for users to exchange and use their data (attach files from a Nextcloud, Interstis or Alfresco drive, launch calls with Xivo or Wazo, connect to Teams meetings, etc.).

Create an external account​

To configure the connection to an external account, go to Preferences > My account > External accounts:

Missing service

If a service does not appear, contact an administrator: only installed and activated services are visible.

Click the desired service and Fill in the required information :

  1. Enter your username and password,
  1. Click Test to validate the parameters,
  2. If the test is successful, click Create.

Modify/delete an external account​

Existing accounts are listed under the logos of the available services:

  • Click to modify an account's configuration.
  • Click to remove the connection to an external account.

Managing advanced settings​

The "+ Advanced" section of the user account preferences gives access to the application's reset local data and enable notifications:

Resetting local data​

When using the BlueMind solution, the browser saves session-related data, such as user preferences, contacts used, etc. Thanks to these records, the server automatically recovers regularly used data, which allows BlueMind to provide an optimal experience of its applications.

Occasionally, however, there may be inconsistencies in the local data, which can lead to display problems.

Dans cas, il est recommandé de contacter l'administrateur. If necessary, local data can be purged and resynchronized by clicking on "Reset".

Enable notifications​

When notifications are enabled, an alert will be displayed on your screen when you get a new message or have an event reminder. To allow the browser to send these alerts, click on "Enable notifications".

This feature is supported by all BlueMind-compatible browsers. For further information, see the page Compatibility.

Download a connector​

The Downloads section allows users to download the Thunderbird connector provided by BlueMind to synchronize their software.

Pour plus d'informations, consulter la page configuration de Thunderbird 115.

Find out more​

Manage app settings:​