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Version: 5.5

Integrating Video Conferencing with Webex

BlueMind can be connected to the Webex conferencing system to enable users to easily create conferences and link them to their agenda meetings.

Installing and Configuring Webex​

Installing the Webex packages​

To make the new features available to users, install the plugin by installing the following packages on the server and restarting BlueMind:

aptitude install bm-plugin-admin-console-videoconferencing-webex bm-plugin-core-videoconferencing-webex
bmctl restart

Setting up OpenID Authentication​

Go to System management in the administration console > Supervised domains > Choose the desired domain > OpenID tab :

Fill in the authentication data OpenID :

Integration saved with Cisco Webex requires the following OpenID "Scopes":

  • meeting:schedules_read
  • meeting:schedules_write
  • meeting:preferences_read
  • meeting:participants_read
  • meeting:participants_write

The "Redirect URL" parameter must match the URL https://\<external-url-bluemind>/bm-openid/auth/videoconferencing-webex.

Configuring the Webex Server​

To do this, go to the administration console > System Management > Managed Domains > select the desired domain > Videoconferencing tab:

  • Fill in the invitation pattern to add a message accompanying the link to the videoconference

    • Select the desired language from the drop-down list

      ℹ️ Multilingual

      Language settings are saved, so you can switch between them without having to save after each change.
      To remove a language, clear the content field (select the text and delete it).

      When creating an event, the content will be added to the invitation based on the organizer's language.

    • Remplir le contenu :

      Le patron peut contenir des variables, qui sont remplacées automatiquement dans le texte par le système :

      • ${NomRessource}: the name of the resource as defined in the directory
      • ${Organizer}: the name of the person creating the event in the Calendar
      • ${URL}: the conference access URL
      • ${siteURL}: Application-specific URL

      Lorsqu'un utilisateur ajoute une visioconférence à son événement, le texte définit par le patron est automatiquement ajouté dans l'événement et dans l'e-mail d'invitation envoyé aux participants :

  • Click Save

⇒ A resource named "Webex" is automatically created and added to the directory.

In order for users to be able to use it, they must be granted sharing rights for the resource. For further information on access rights and the use of Webex, see see the section Accessing the Video Conference

Disconnecting the Webex server​

To disassociate a server Webex from the domain:

  • go to System management > Supervised domains > choose the desired domain > Videoconferencing tab
  • click the "Delete the Webex configuration" button
  • validate the confirmation request
Immediate action

There's no need to click on the "Save" button at the bottom of the page, as your request is effective as soon as you've confirmed it.

⇒ The associated resource is automatically deleted and the shares are cleared; it no longer appears in the entity management interface, and users can no longer reserve it.

Accessing the videoconference​

Giving users rights​

Access to the new functionality is done through the Webex resource created during the server configuration (see above) :

This resource is managed just like any other; it is through the sharing settings that you can grant booking permissions and, consequently, generate videoconference links. Therefore, you must grant a reservation right (a "can book this resource" sharing right or higher) to the desired users or groups so that they can create video conferences for their events.

Default access rights

By default, the resource is shared with a simple reservation permission; all users can join a videoconference.

Availability times

As a resource, it can be assigned working hours or a reservation policy. However, as the link generated is unique, this will not affect the availability of the videoconference itself: the link will still be active and available outside these times.

For further information on resource management and rights allocation, see the page Resources.

Using the resource​

As soon as users have reservation rights for the resource (see previous paragraph), a button is available in the event creation interface:

For more information on how this works, see the documentation page in the user guide: Link a video conference to an event.

For further information, see: