Managing Video Conferences with BlueMind Video

BlueMind Video is a SAAS videoconferencing service based on Jitsi and integrated with BlueMind.

Installing and Configuring BlueMind Video

Verifying the subscription

This feature is integrated into BlueMind, and does not require the installation of additional packages.

However, access to this service requires a subscription. For more information on this service, visit BlueMind Subscription or contact BlueMind sales team for rates.

Know your rights

To check whether a subscription entitles you to the service, go to the administration console > System management > Manage subscription :

• The value for the row "Maximum number of full video conferencing accounts" must be more than 0
• The value for the row "End of BlueMind.Video subscription validity" must show a current date (not expired)

For more information on subscription management, visit Managing subscription.

Configuring the BlueMind Video Server

Enable videoconferencing

To enable videoconferencing for users in a domain, configure the invitation template for the associated resource.

To do this, go to the administration console > System Management > Managed Domains > select the desired domain > Videoconferencing tab:

• Fill in the invitation pattern to add a message accompanying the link to the videoconference

  • Select the desired language from the drop-down list

    ℹ️ Multilingual

    Language settings are saved, so you can switch between them without having to save after each change.
    To remove a language, clear the content field (select the text and delete it).

    When creating an event, the content will be added to the invitation based on the organizer's language.

  • Fill in the content:
    
    The template may contain variables, which are automatically replaced in the text by the system:

    • ${NomRessource}: the name of the resource as defined in the directory
    • ${Organizer}: the name of the person creating the event in the Calendar
    • ${URL}: the conference access URL
    • ${siteURL}: Application-specific URL

    When a user adds a video conference to their event, the text defined by the template is automatically added to the event and to the invitation email sent to participants:
    

• Click Save

⇒ A resource named "BlueMind.Video" is automatically created and added to the directory.

Users can now use it to create and add video conferences to their events. For further information on access rights and the use of BlueMind Video, see the section Accessing the Video Conference

Create static videoconferences

The configuration of BlueMind Video allows you to create so-called "static" videoconferencing resources: their names and access URLs remain unchanged, and their booking and visibility permissions are managed independently of the main videoconferencing resource.

Prerequisites

For static resources to work, the main videoconference must be enabled. See the previous paragraph Enable Videoconferencing.

To set up a videoconference like this:

• Click "Add a static video conference":

• Enter the desired name for the videoconference

  💡 The username is generated by BlueMind and cannot be changed or customized.

  ↳ A resource with this name, associated with the BlueMind.Video videoconferencing system, is created and added to the directory:
  

Once created, static video conferences are managed in the same way as the main video conference. For further information on access rights and usage, see the section Accessing the videoconference

Configuring user profiles

Video conferencing usage limitations depend on the type of user account:

• A videoconference initiated by a "Collaborative" user (the usual type of account) is limited to 45 minutes and two participants.
• A videoconference involving a "Collaborative + Visio" user is not time-limited and allows up to 100 participants: as soon as such a user creates or connects to the videoconference, the parameters are applied.

Domain settings

As the subscription allows a certain number of users with the "Full account + video conferencing" profile, the maximum number of users authorized with this profile must be set for each domain in its General configuration.
To do this, go to the administration console > System management > Supervised domains > select the desired domain > General tab and enter the desired limit in the "Maximum number of advanced video accounts:" field.

info

If the field is empty, then no "Collaborative + Visio" profile user is authorized for the domain. It is therefore necessary to enter a value in this field to be able to assign the profile to users.

Profile assignment

The "Collaborative + Visio" profile can be assigned to domain users if the domain settings allow this (see above), either when they are created or by accessing their management file in the administration console > General tab > section "Account information":

Necessary role

The Manage BlueMind Subscription role is required to have the right to make such a change. For further information on the roles, see Roles: access and administration rights.

Accessing the videoconference

Giving users rights

Access to the videoconference—whether default or static—is provided through the associated resource, which is created during server configuration:

This resource is managed just like any other; it is through the sharing settings that you can grant booking permissions and, consequently, generate videoconference links. Therefore, you must grant a reservation right (a "can book this resource" sharing right or higher) to the desired users or groups so that they can create video conferences for their events.

Default access rights

By default, the resource is shared with a simple reservation permission; all users can join a videoconference.

Availability times

As a resource, it can be assigned working hours or a reservation policy. However, as the link generated is unique, this will not affect the availability of the videoconference itself: the link will still be active and available outside these times.

For further information on resource management and rights allocation, see the page Resources.

Using the resource

The resource must not (and cannot) be invited to an event from BlueMind by adding it as a participant: once the configuration is complete, you must use the available buttons:

• in the BlueMind navigation bar:
  
• In the interface for creating beneficiary events:
  

For further information on creating video conferences or adding them to calendar events, see the following pages in the user guide:

• Organizing Meetings > Adding videoconferences
• Managing Resource Bookings
• Creating Videoconferences
• Working with Outlook > Videoconferencing

Technical configuration

The following accesses must be open:

• Between the BlueMind server hosting the installation and the BlueMind Video server :

  Requirement	Address	Port	Protocol	Description
  Required	video.bluemind.net	443	TCP	API + WEBSOCKET
  Required	video-turn.bluemind.net	443	TCP	TURN

• Between each client workstation and the BlueMind Video server :

  Requirement	Address	Port	Protocol	Description
  Required	video.bluemind.net	443	TCP	API + WEBSOCKET
  Optional Highly recommended	video.bluemind.net	10000	UDP	VIDEO BRIDGE
  Optional Highly recommended	video.bluemind.net	11000	UDP	VIDEO BRIDGE
  Optional	video.bluemind.net	3478, 5349	TCP	STUN

Port selection

Although ports 10000 and 11000 are optional, they are highly recommended to ensure good audio/video quality. Passing through a STUN port 443 tunnel is functional, but quality will be poor.

VPN usage

To guarantee a quality connection, we recommend that you do not use a VPN to access BlueMind Video.

Find out more

Related BlueMind videos

• BlueMind.Video: native videoconferencing