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Version: 5.7

Using the AI Assistant

The BlueMind solution allows you to correct an email or improve its wording by rephrasing it in a more formal or even shorter style, using artificial intelligence.

Enabling the feature

This feature must be configured and enabled by the domain administrator to be accessible.
For further information see the page Configure an LLM

Launch the AI Assistant​

The AI Assistant’s features can be applied to an entire email or to a section of the text.

Apply to an entire email​

To rephrase the entire body of an email:

  • Compose a new email, reply to an email or open a draft
  • Click on the AI Assistant at the bottom of the email

The “AI Assistant” window will then open at the side, and the entire text will be automatically selected.

content too complex

Content that is too complex – containing text, tables and/or images – is deliberately blocked to prevent poor results. In this case, an alert appears:

Apply to part of an email​

To improve part of an email:

  • Select the desired text
  • Click on the AI Assistant in the action bar or at the bottom of the email

The “AI Assistant” window opens at the side, and the text to be reworded remains selected.

Launch a prompt​

To make the AI Assistant easier to use, prompts have been programmed and can be used straight away.

Quality of responses

The speed of response and the quality of the suggestions generated by the AI Assistant vary depending on the LLM tool configured by the administrator.

Choose an option​

Once you have selected the text, choose one of the options provided:

  • Rewrite the text to make it friendlier, more formal or even shorter
  • Fix syntax, spelling or typing errors

After clicking on one of the options, a suggestion appears in the AI Assistant window.

This suggestion can be improved or modified as many times as necessary by clicking on one of the suggested options again.

column width

To make reading easier, the width of the window can be adjusted by dragging the divider between the ‘AI Assistant’ window and the composer.

Customise a prompt​

If you have a specific requirement or are dissatisfied with a suggestion, you can also enter your own prompt.
To do this:

  • Click on the ‘Other’ option
  • Enter the desired action in a few words
  • Click on ‘Submit’

Use the suggestion​

Once you are satisfied with the AI Assistant’s suggestion, simply click the ‘Integrate’ button below the desired suggestion.
The original text is then automatically replaced by the suggestion and the AI Assistant window closes.

Two additional actions are available:

  • Click on to copy this suggestion so you can include it in another email or any other document
  • Click on to view it in a new window

Find out more​

Related BlueMind documentation pages