Introducing Contacts
BlueMind uses address books to manage contacts.
These address books, which can be synced with mail apps (Outlook, Thunderbird) and smartphones (iPhone, Android, or others, depending on the device's capabilities), are organized into two tags:
- Personal address books: specific to each user, who has default address books and can create additional ones.
↳For further information see Creating and Editing Address Books - Shared address books: domain address books, other users' address books, or shared mailboxes to which the user has access rights that allow them to view, edit, or even manage them.
↳For further information see Using Shared Address Books
It's also possible to send a message or call a contact directly from their file, index contacts with tags, create distribution lists, share contacts between groups or users, and access a business address book :
Accessing the Contacts application
You can access the Contacts app directly from the main BlueMind navigation bar (1) or from the list of available apps (2):
Navigating the Tasks application
The Contacts app is organized into 3 columns:
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: The first column contains a list of the address books accessible to the user: their personal address books and those to which they are subscribed (see Using Shared Address Books). -
: The second column contains the list of contacts in the address book selected in the first column.💡 The email addresses and phone numbers in the list are clickable, allowing you to send an email or make a phone call directly.
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: The third column displays the profile of the user selected in the second column.
↳For further information see Viewing and Using a Contact Card.💡 Redimensionnement
La 3ème colonne est redimensionnable, le contenu des 1ʳᵉ et 2ᵉ colonnes est alors automatiquement adapté à la largeur disponible :
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: The toolbar at the top displays context-sensitive actions: a button to create a contact and a search box are always available; action buttons appear when the selected contact can be edited; and the "Others" menu allows you to copy a contact to another address book or download it in VCard format.
Searching for contacts
The search engine available at allows for a quick keyword search. Other tools allow you to search for contacts more precisely: a comprehensive search engine, a search folder, tag-based search, and more...
Identifying contact types
BlueMind has different types of contacts: personal or group, personal or shared. Their functionalities and address book membership vary according to their nature.
| Contact Type | Usage |
|---|---|
| INTERNAL USERS Members of your organization  | Address Book: Internal users are created by the administrator and are part of the Directory You can: - Creating and Sending a message to the contact - view Email alerts - Organizing Meetings with or without videoconferencing and send an invitation to the contact - add the contact to a distribution list You cannot: - edit the contact's profile. They are created and managed by your administrator |
| EXTERNAL USERS These are users who are not members of the organization but may belong to groups within the organization, such as a service provider.  | Address Book: - External users created by the administrator are part of the Directory - External users created by the user are part of the personal address books You can: - Creating and Sending a message the contact - Organizing Meetings with or without video conferencing and send an invitation to the contact - create and edit the contact’s profile in the personal address books (see Adding Contacts) - add the contact to a distribution list You cannot: - edit the contact’s profile in the directory. They are created and managed by your administrator |
| DISTRIBUTION LISTS A mailing list brings together several users with common needs or goals.  | Address Book: Distribution lists are created by the user and are part of the personal address books You can: - Creating and Sending a message to all members of the list - Organizing Meetings with or without videoconferencing and send an invitation to all members of the list - Creating a distribution list and edit it You cannot: - view the calendars of list members |
| USER GROUPS A group brings together several users with common needs or objectives.   | Address Book: Groups are created by the administrator and are part of the Directory You can: - Organizing Meetings with or without videoconferencing, and send an invitation to all group members - view the calendar of all group members - Creating and Sending a message to all members of a group with an email address; they will then receive emails at their personal email addresses. Cannot: - send e-mail to members of a group without an e-mail address. |
| SHARED MAILBOXES These are shared mailboxes that are used by multiple users or groups of users, each of which also has its own address book and calendar.  | Address Book: Shared mailboxes are created by the administrator and are part of the Directory You can: - Creating and Sending a message to all users with access to the mailbox - users with access can receive, view (and even manage) messages and folders in the mailbox - users with access (and extended permissions) can send emails on behalf of the shared mailbox (see Using Shared Mailboxes) - Organizing Meetings with or without video conferencing and send an invitation - view the calendar of the shared mailbox You cannot: - edit the contact entry in the directory; it is managed by the administrator |
| RESOURCES These are company resources made available to users, such as a meeting room.  | Address Book: Resources are created by the administrator and are part of the Directory You can: - reserve the resource (see Organizing Meetings) - the administrator and/or manager can Managing Resource Bookings You cannot: - edit the resource's contact information. They are created and managed by your administrator |