Add contacts
As well as contacts from the Directory and those collected automatically via the mail app, you can create or import contacts into your address books.
You must have write access to the address book for Create new contacts.
Creating new contacts
Open the form
To create a new contact, click on ‘New contact’ at the top of the left-hand column to open the form.
Filling in the fields
The form allows you to specify key details about the contact: their identity and contact details. You can also add notes or additional information.
Identity
The ‘Identity’ section allows you to enter the contact’s first name and surname, add a profile photo and select the address book to which the contact belongs.
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First name and Surname: specifies the contact’s name as displayed in the mail app or the calendar.
💡 More fields
Click on the + sign to display additional fields and add another name, a title, etc.
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Profile photo: to add an avatar, click on the designated area, select the file, then crop the image to fit the frame.
💡 The image can be scaled down, enlarged, moved or rotated to fit best.
Click ‘Done’ to add the image.
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Address book: shows the address book in which the contact is stored.
To change this, select the desired address book from the list.
ℹ️ default address book
The address book is automatically set to the one selected when the contact is created.
If the Directory is selected when the contact is created, the address book is automatically set to “Contacts”.💡 Editing later
The address book can be edited shortly after a contact has been created.For further information see the page Organising contacts.
Contact details
The ‘Contact details’ section allows you to enter email addresses, telephone numbers and postal addresses, as well as the contact’s company and job title.
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Email: allows you to enter the contact’s email address(es) and specify whether it is a personal or work address
ℹ️ multiple emails
You can add as many email addresses as you like. As soon as an address is entered, a new ‘Email’ field is automatically displayed.💡 Default email
The
icon indicates the email address that will be used by default when sending an email to a contact.
To change this, click on the star next to the desired address to set it as the default email. -
Telephone: allows you to enter the contact’s telephone number(s) and specify whether it is a personal or business number
ℹ️ multiple telephone numbers
You can add as many telephone numbers as you like. As soon as a number is entered, a new ‘Telephone’ field is automatically displayed. -
Company and Role: allows you to specify the organisation the contact works for, as well as their role
💡 More fields
Click on the + sign to display additional fields and add a department or the name of a manager
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Postal address: allows you to enter one or more postal addresses and specify whether they are personal or business addresses
💡 More fields
Clicking on the ‘Postal address’ field displays additional fields allowing you to specify the street, postcode, country, etc.
ℹ️ multiple postal addresses
You can add as many postal addresses as you like. As soon as an address is entered, a new ‘Postal address’ field is automatically displayed.
Tags
To make it easier to find them, you can add one or more tags to your contacts.
Additional Information
As well as personal details and contact information, you can add personal notes with images, tables, emojis, etc.
You can also display additional fields by clicking on ‘More fields’ to specify a date of birth, a website or a partner.
This section also allows you to add a certificate so that you can send secure emails to that contact.
Save the contact
Once all the information and members have been added, click on ‘Save’ to confirm and activate the contact.
If you close the window without saving the information, a warning message will appear.
The contact is then added to the selected address book and can be used in the mail app or the calendar.
Import contacts
You can add contacts from an external address book into a BlueMind address book by importing a vCard file.
A VCF (or vCard) file is a standard format for exchanging contact details (name, telephone number, email address, etc.) between applications or devices.
A file may contain the details of a single contact, a distribution list, a group, or all the contacts in an address book.
To import a vCard file into an address book:
- Navigate to the address book where the file is to be imported
- Click on the ‘Import’ button to open the pop-up window
- Drag and drop the file or click on ‘Browse’
Any contacts contained in the file are added to the address book. Please note that BlueMind does not detect duplicates; contacts are added even if they are already present in the address book.
Contacts can also be imported when creating or editing an address book.