Viewing and using a distribution list
Once displayed (see Navigating the Contacts Interface), a distribution list’s details page shows all the information entered: its members, tags and additional information.
View members
The ‘Group members’ section lists all the members added when the list was created or edited.
Groups and distribution lists are displayed as specified when they were added: either with the group name or with each member of the group.
The list displays up to 20 contacts. If the distribution list contains more than 20 members, click on ‘See more’ at the bottom of the list to view them all.
Identifying address books
Contacts that do not belong to the same address book as the distribution list are identified by an icon. Hover your mouse over the icon to see the contact’s address book.
Clicking on a contact displays their details. Click ‘View contact’ to go to their profile.
Filter members
When a distribution list contains a large number of members, it can be useful to search for a contact quickly or to reduce the number of members displayed by filtering them.
To do this, type the first few letters of the contact or group into the “Filter” field. The search is carried out using the contacts’ names and e-mail addresses.
Clicking on “Copy the addresses below” allows you to copy only the addresses selected using the filter.
Update members
Members belonging to the same address book as the distribution list are automatically updated when they are edited or deleted.
For members from other address books, click on the ‘Group members’ menu and then select the ‘Update contact details’ option
An alert message indicates that the contacts have been successfully updated.
Using the list’s contact details
Sending messages
Just as with any contact, you can send an email to the distribution list directly from its contact details page.
Copy addresses
An additional feature allows you to copy all the addresses of the list members by clicking on ‘Copy all addresses’ and to use them in an email, an invitation or any other document.
A message confirms that the addresses have been copied successfully.
Please note that it is also possible to select a subset of addresses to copy using filters.
Search for associated contacts
The tags, located below the distribution list name, allow you to find the other contacts associated with them.