Creating a distribution list
Distribution lists allow you to send an email or an invitation to a group of people – for example, all members of a project – by selecting a single recipient.
You must have write access to the address book for create distribution lists.
Open and complete the form
To create a distribution list, click on ‘New contact’ and select the ‘New distribution list’ option to open the form.
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Name: enter the name of the distribution list so that it can be identified in the mail app or calendar
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Address book: indicates the address book in which the list is stored.
To change this, select the required address book from the list provided.
ℹ️ default address book
The address book is automatically set to the one selected when the list was created.
If the Directory is selected when the list is created, the address book is automatically set to “Contacts”.💡 Editing later
The address book can be edited quickly after the list has been created.For further information see the page Organising contacts. -
Members: allows you to add members to the distribution list.
For further information see the following paragraph -
Categories: allows you to organise your contacts and distribution lists using tags.
For further information see the paragraph Applying tags to contacts. -
Notes: allows you to add further information by inserting images, tables or even hyperlinks.
Add members
A distribution list can contain any type of contact:
- contacts or groups with an e-mail address, available in the various address books
- Distribution lists from the same address book
- external contacts, whether new or already saved
To add members, go to the “Members” field and start typing the first few letters of the contact you are looking for.
The contact selector searches the distribution list’s address book. To extend the search to all address books, click ‘Search all address books’.
You can then:
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to view a contact’s details by clicking on them
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to replace a group or distribution list with its members by clicking on the + sign
To add unregistered contacts, type in the contact’s e-mail address and press ‘Enter’. To add several external addresses, type an address followed by a comma ‘,’ or a semicolon ‘;’.
New contacts are saved in the “My Contacts” address book.
If the address is invalid, a warning message will appear and the contact cannot be added or saved.
Save the distribution list
Once all the information and members have been added, click on ‘Save’ to confirm and activate the distribution list.
If you close the window without saving the information, a warning message will appear.
The distribution list is then added to the contacts in the selected address book and can be used in the mail app or calendar.
Edit and organise distribution lists
Just like any contact, a distribution list can be edited, deleted or moved to another address book.