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Managing Domains

The domain administration area gives the administrator access to technical domain settings (server addresses, domain aliases, etc.) as well as common and default user settings (address books, message filters, storage quotas, etc.).

Implementing MAPI

Setting up MAPI (native Outlook) on a domain requires a specific configuration that may affect all server domains.

In this case, it is essential to read this page: Implementing MAPI for Outlook.

Accessing domain management area​

Once logged into the admin console with an account that has sufficient rights to manage domains, go to System management > Supervised domains to access the list of domains in the installation:

For more information on administration rights, see the page Roles: access and administration rights.

Creating and deleting a domain​

Creating a domain​

From the list of domains, click on the button New and fill in the information in the popup that opens:

Click "Create" for simple, direct user creation, or click "Create & edit" to create the domain and access configuration options.

Deleting a domain​

From the list of domains, check the box at the beginning of the line for the domain you wish to delete, then click Delete. Then confirm the deletion request:

Restoration

The deletion of the domain is definitive, the administration console and Dataprotect do not allow the domain and its settings to be restored, Only a system restore, if a backup plan is in place, will allow it to be recovered to the date of the last backup.

For more information, please see the pages:

Managing a domain​

General configuration​

The "General" tab in domain administration displays information and options for the selected domain:

The domain UID (Unique Identifier) cannot be changed, but the following settings can be adjusted:

  • Name : the domain's usual name, to be chosen from its aliases
    This name will be the default domain name proposed for new users' e-mail addresses.

  • Description : a description of the domain is particularly useful when the installation is made up of several domains, especially when these are similar.

  • Language: the domain users' default language

  • Date format: the default format for administration and domain users

  • Time format : the default format for administration and domain users

  • Time zone: the domain users' default timezone

    💡 Change language or time zone​

    Changing the value of the "Language" or "Time zone" fields only affects users using the old value. For example, if you change "Europe/Paris" to "America/Toronto":

    • users whose time zone was set to "Europe/Paris" automatically switch to "America/Toronto"
    • users who had changed that setting to another will keep that setting
    • users created after this change will have their timezone set to "America/Toronto"

  • Font composition : a font to be added to the message composer's default fonts. Enter a font name in the free text field and choose the generic type (fallback) which will be used as a replacement if the font is not installed on the user's workstation.

    💡 Once the font name has been entered and the screen saved, users can use it in the composer or choose it as the default font in their settings management. To learn more, consult the dedicated page in the user guide: Edit message content

  • External URL (optional field) : - URL External (optional field): URL address for accessing the domain (see External URL Configuration )

  • Other URLs (optional field): secondary access URLs for this domain, particularly useful for autodiscover addresses during the Implementing MAPI for Outlook

    ⚠️ External and others URLs​

    URLs need only be entered for shared servers (see Multi-domain Messaging). To find out more about the external URL and other URLs, see the dedicated page : External URL Configuration
     
    💡 When a URL is entered, a SSL certificate must be added.

  • Default domain : domain name proposed when thesimplified connection identifier is implemented

  • Aliases: you can add as many aliases as you want

    • click on "Add" to open a new field and enter a new alias
    • click on the trashcan icon in front of an alias to delete it

  • Maximum number of users: the maximum number of users that can be created in this domain. This option is used to distribute and limit the number of accounts authorized by a subscription across domains.

    • empty field: no limit
    • 0: no account authorized
    • X: maximum number of authorized accounts

  • Maximum number of full videoconferencing accounts : number of "Collaborative + Visio" users required for the domain

    Availability​

    This parameter only appears on subscriptions that include Videoconferencing with BlueMind

  • Password lifetime in days: sets the number of days a user password is valid for after it has been assigned or changed. This option is common to all domain users. You can change this value or force-expire a user's password by going into their admin page, to find out more, go to the page: Entities > Users.

    AD or LDAP connection​

    The expiration policy will not be applied to users imported from an AD or LDAP directory.

Filters​

This tab lets you define filters common to all domain users: the filters here will apply to the mail of all domain users.

Filters defined globally in this way can be used, for example, to automatically move messages marked as "SPAM" for all users by header analysis, or to mark as important messages from certain senders or with a keyword in the subject line (e.g. "Memo" or "Scheduled system update").

Execution priority

Domain filters are executed by the server BEFORE user filters, so their actions may prevent a user filter from working (moving to a folder, marking or transferring).

Creating and editing filters​

Click Add a filter to create a new filter or to edit an existing filter:

  1. Determine the criterion(s) to be met by the messages.
💡 If the rule includes several criteria, they must all be met by a message for it to be applied.​

The type of control to be applied can be:

  • is: the value must be exactly the same as indicated
  • is not: the value must be different from the value indicated
  • contains: the specified character string must appear in the compared value
  • does not contain: the specified character string must not be included in the value being compared
  1. Indicate the action(s) to be taken:
  • mark as read
  • mark as important: adds a flag to the message
  • delete: deletes without going to the trash
  • move to + choose folder
  • forward to + destination e-mail address(es): it is possible to specify several addresses, internal or external, to which to forward the messages concerned.
  1. Click the "Validate" button
  2. When all filters have been created or edited, click the "Save" button to save the changes and creations.

Ordering filters​

Filters are applied in the order in which they are listed, so it is possible that the criteria and actions of a filter applied to a message may block the execution of subsequent filters. It can therefore be important to choose the order of execution.

  1. Use arrows to sort filters.
  2. When the filters are in the desired order, click the "Save" button to accept the changes.

Deleting a filter​

  1. Click the icon at the end of the line to delete the corresponding filter.
  2. Click the "Save" button to confirm the deletion, or "Cancel" to keep it.

Tags​

This tab allows you to manage domain tags, which will be shared by all users:

Creating a tag​

  1. Enter label
  2. Choose a color (by default, an available or random color is proposed)
  3. Click Add

Modifying a tag​

  1. Edit label: when the mouse is hovered over the label, an input field appears in its place:
  • Click it to make it active
  • Enter the new label
  • Once you have made your changes, leave the field to confirm them: use the "tabulation" key or use the mouse to click elsewhere on the page.

    NB: Changes are effective immediately, there's no need to click the "Save" button at the bottom of the page.

  1. Change color: click on the corresponding dot and choose a new color from those on offer.

Deleting a tag​

To delete a tag, click on the trash icon at the end of the corresponding line, then click OK to confirm.

caution

Once validated, deletion is immediate and irreversible.

To find out more about tags, please consult the dedicated pages in the user guide:

Mail​

This tab allows you to configure the servers that handle the BlueMind mail system for the domain:

  • Internal mail server
  • Mail relay
  • Mailbox storage server

This is also where imposed quotas for all users of the domain are defined:

  • Maximum user quota : maximum quota authorized for a user
  • Default user quota : quota assigned by default when a user is created.
  • Maximum mailshare quota : maximum quota allowed for a shared mailbox
  • Default mailshare quota : quota assigned by default when a shared mailbox is created.

Mail routing​

This section allows setting the relay address and message forwarding to it in a multiserver architecture context. For more information on these settings, see the dedicated page Routing messages directly to another domain

Mailflow rules​

This tab lets you add actions to all incoming and/or outgoing e-mails from the domain. Each action can be configured according to sender, recipient, etc.

Possible actions are:

Indexing/Searching​

This tab is used to define the address of the indexing server common to all BlueMind applications (mail, contacts, calendar).

BM Services​

This tab is used to define the server for each BlueMind service in the domain:

  • Servers :
    • Central
    • SSO
  • Administration console
  • Applications :
    • Calendar
    • Mail
    • Contact
    • Settings (management of personal parameters)
  • Redirect to default application
  • HTTPS proxy
  • Database
  • Filehosting

External calendars​

This tab is used to define the synchronization delay for the domain's external calendars :

Thus, external user calendars will be added to the synchronization queue when:

  • the minimum time (above) has been exceeded
  • they are not already in the queue
Error management

When a calendar shows errors during synchronization (server unreachable, for example), penalties are applied, delaying the next synchronization.

For more information on creating and managing external domain calendars, please go to Entities > Domain calendars.

Security​

Authentication​

The first part of this tab allows defining the type of authentication for users:

Internal User Base

BlueMind has a built-in user database which, when not synchronized with an external user database, includes passwords. Authentication is then managed autonomously and completely by BlueMind.

BlueMind supports connection to external LDAP and Active Directory directories (see LDAP Synchronization and Active Directory Synchronization). In this case, authentication is securely delegated to these directories, without BlueMind knowing the passwords.

Certificates and Encryption​

When an external URL is set on the domain's "General" tab, this part of the tab is used to generate the corresponding SSL certificate.

Select the SSL certificate engine from the drop-down list and follow the appropriate procedure:

Click on 'Disable SSL certificate' to remove it

For more information, see :

S/MIME Certificates​

To enable S/MIME, certificates from trusted certification authorities must be imported here

For more information on S/MIME, refer to the dedicated page Configuring S/MIME

OpenID​

This tab is used to define OpenID configurations for external systems that use this mechanism, such as Webex or Zoom. The values depend on the BlueMind application saved on the external system.

  • Identifier : The system identifier
  • OpenID endpoint URL : The URL of the API endpoint
  • Application ID : customer ID for integration with external system
  • Application Secret : Integration token on external system
  • Token endpoint URL : The URL of the Token endpoint

Filehosting​

The "Filehosting" tab lets you configure the domain's attachment detachment server:

  • Retention time (days) : number of days for which files are retained
  • Auto detachment limit (MiB) : minimum size above which files are automatically detached when added to a message
  • Maximum linked attachment size (MiB1): maximum file size accepted as a linked attachment

For more details on the installation and administration of the file hosting server, refer to the dedicated chapter: Linked Attachment

Videoconferences​

This tab is used to configure the server and/or template of the installed videoconferencing system, in this case BlueMind Video.

You can also install a Jitsi, Webex or Teams videoconferencing system.

For more information on installation and administration of the various solutions, please refer to the dedicated chapter: Built-in videoconferencing

Telephony​

To implement built-in telephony, see the pages dedicated to supported add-ons:

LDAP Import​

This tab is optional. Used to administer an external LDAP directory.

For more information on installing and configuring an LDAP directory, please go to: LDAP Synchronization.

AD Import​

This tab is optional. It allows you to administer an external Active Directory.

For details of how to install and configure an Active Directory, see the dedicated page : LDAP Synchronization

Footnotes​

  1. MiB: The unit MiB (MebiByte) is a multiple of the byte, to be distinguished from the MB (megabyte): it represents 1024 kebibytes, itself representing 1024 bytes. So 9 MiB is equivalent to 9.43718 MB. ↩

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