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Videoconferences with Teams

Teams conferences can be easily created and linked to a BlueMind meeting.

Prerequisites​

A Teams subscription is required https://www.microsoft.com/fr-fr/microsoft-teams/compare-microsoft-teams-options

Teams Configuration​

Declare the application in the Azure portal​

  • Connect to the Azure portal https://portal.azure.com/#home
  • Register a new application in Azure Active Directory > Application registration > New registration
  • Enter the application name (e.g. BlueMindTeams):
    New app

Generate a secret​

  • In the application overview > Add certificate or secret > New customer secret
  • Enter a description and expiration date:
    API

Recover Teams credentials​

  • In the overview, retrieve the following items:
    • Application ID (APPLICATION_ID)
    • Directory ID (TENANT)

API

Allow the application to access Teams meeting APIs​

  • In the Authorized API screen > Add authorization > Microsoft Graph
  • Add APIs :
    • Delegated authorizations
      • None
    • Application authorizations
      • OnlineMeetings.ReadWrite.All
      • User.Read.All
  • Grant administrator consent:
    API

Add an access policy​

In Powershell:

  • Install the Microsoft Teams PowerShell module if necessary:

    Install-Module -Name PowerShellGet -Force -AllowClobber
    Install-Module -Name MicrosoftTeams -Force -AllowClobber

  • Connect to Teams :

    Import-Module MicrosoftTeams
    $userCredential = Get-Credential
    Connect-MicrosoftTeams -Credential $userCredential

  • Create access policy Grant-CsApplicationAccessPolicy :

    New-CsApplicationAccessPolicy -Identity BlueMindTeams-policy -AppIds "APPLICATION_ID" -Description “bluemind teams”

  • Assign this access policy to :

    • all directory users :

      PS C:\> Grant-CsApplicationAccessPolicy -PolicyName "BlueMindTeams-policy" -Global

    • a user :

      PS C:\> Grant-CsApplicationAccessPolicy -Identity "USER_ID" -PolicyName "BlueMindTeams-policy"

BlueMind configuration​

Installation​

To make the new features available to users, install the plugin by installing the following packages on the server and restarting BlueMind:

aptitude install bm-plugin-admin-console-videoconferencing-teams bm-plugin-core-videoconferencing-teams
bmctl restart

Server configuration​

  • Go to the administration console in System management > Supervised domains > choose the desired domain > Videoconferencing tab
  • Fill in the information retrieved from the Azure portal:
    AC_TEAMS_CONFIG
  • Click on "Save"

Once the template has been saved, a resource named "Teams" is automatically created and displayed in the directory. This will enable users to create videoconferences automatically.

Default rights

By default, the resource is not shared, users cannot link video conferences.

For users to have access, they must be assigned sharing rights to the resource. To learn more, see the following paragraph Granting access rights to users

To disassociate a Teams server from the domain :

  • Go to the administration console in System management > Supervised domains > choose the desired domain > Videoconferencing tab
  • Click on the "Delete Teams configuration" button
  • validate the confirmation request
Immediate action

There's no need to click on the "Save" button at the bottom of the page, as your request is effective as soon as you've confirmed it.

External Teams account​

To take advantage of this feature, BlueMind users will need to be associated with an external Teams account.

Provisioning from bm-cli​

An administrator can provision external accounts by importing a CSV file from a command bm-cli :

bm-cli user externalaccountimport --domain=DOMAINE --file=FICHIER_CSV

The CSV file must be structured as follows:

videoconferencing-teams;emailBlueMind;emailTeams
CSV file structure

To associate accounts, the first field of the CSV file must contain "videoconferencing-teams".

For example:

videoconferencing-teams;david@bluemind.lan;david@teams.com

In BlueMind user preferences​

Users can enter their Teams ID in their BlueMind preferences. To do this, go to the Account Preferences > section External accounts > Teams :
SETTINGS_TEAMS_CONFIG

Using videoconferencing​

Granting access rights to users​

Access to the new functionality is via the resource created in the "Teams" section during the Server configuration :

AC_DIRECTORY

This resource is administered like any other resource, with share management opening up reservation rights and, de facto, the generation of videoconferencing links. For example, users or groups must be given a reservation right (sharing right "may reserve the resource" or higher) so that they can create videoconferences for their events.

Availability times

As a resource, it can be assigned working hours or a reservation policy. However, as the link generated is unique, this will not affect the availability of the videoconference itself: the link will still be active and available outside these times.

Using the resource​

As soon as users have reservation rights for the resource (see previous paragraph), a button is available in the event creation interface:
AC_TEAMS_CONFIG

For more information on how this works, please refer to the documentation page of the user guide: Link a videoconference to an event.

Third-party and mobile applications

Third-party applications such as Outlook or mobile apps don't display the button, but users can still reserve a videoconferencing resource by inviting it to an event in the same way as any other resource.

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