Choosing the sender
BlueMind allows sending a message from different email addresses or with different signatures without changing the user account. To do this, simply display the "sender" field and choose the identity desired.
Selecting the identity
To display the sender field, select the "Show the "From" field" option in the "Others" menu.
It is also possible to display the "From" field permanently. For more information, see the paragraph Use an identity
Then expand the list to select an identity from those created in the mail preferences.
Writing on behalf of a shared mailbox
Necessary rights
To send a message with the email address of a shared mailbox, you need to :
- have write permissions on the shared mailbox
- subscribe to the shared mailbox
- create an identity with the email address of the shared mailbox
Consequences for messages
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The sender of the email corresponds to the "Displayed Name" field of the identity
-
Sent messages can be stored in the "Sent Messages" folder of the user or the shared mailbox depending on the option chosen in the identity.
Writing as delegate
A user can nominate a delegate to send emails using his or her email address. The delegate can then be written by or on behalf of the delegating user.
Writing on behalf of a delegator
Necessary rights
To send an email as another user, you need to :
- being named delegate by the delegating user with the option "Write by me"
- create an identity with the delegating user's email address
Optional :
- have read or write permissions on the delegating user's mailbox (not mandatory but strongly recommended)
- subscribe to the shared mailbox by the delegating user, if applicable
Consequences for messages
- The sender of the email sent by the delegate corresponds to the name of the delegator, as written in the "Name displayed" field of the identity and also indicates the delegate's name:
- Messages sent by the delegate are stored in the "Sent messages" folder of the delegating user or the delegate, depending on the permissions granted to him:
- if the delegate has no editing rights on the delegator's mailbox, sent messages are stored in the delegate's "Sent messages" folder.
- if the delegate has at least modification rights on the delegating user's mailbox, sent messages can be stored in the "Sent messages" folder of the delegate or the delegating user, depending on the option chosen in the identity
- The messages received by the delegating user are stored in its receiving box - including the answers to a message sent by a delegate. It is therefore recommended to give the delegate, at a minimum, read permissions on the delegating user's mailbox so that he can view messages and reply to them.
Writing as a delegator
Necessary rights
To send a message as another user, you must :
- being named delegate by the delegating user with the option "Write as me"
- create an identity with the delegating user's email address
Optional :
- have read or write permissions on the delegating user's mailbox (not mandatory but strongly recommended)
- subscribe to the shared mailbox by the delegating user, if applicable
Consequences for messages
- The sender of the email sent by the delegate corresponds to the delegating user's name, as written in the "Displayed name" field of the identity. The delegate's name is not displayed, so the recipient cannot see that the message has been sent by a delegate:
- Messages sent by the delegate are stored in the "Sent messages" folder of the delegating user or the delegate, depending on the permissions granted to him:
- if the delegate has no editing rights on the delegator's mailbox, sent messages are stored in the delegate's "Sent messages" folder.
- if the delegate has at least modification rights on the delegating user's mailbox, sent messages can be stored in the "Sent messages" folder of the delegate or the delegating user, depending on the option chosen in the identity
- The messages received by the delegating user are stored in its receiving box - including the answers to a message sent by a delegate. It is therefore recommended to give the delegate, at a minimum, read permissions on the delegating user's mailbox so that he can view messages and reply to them.
Writing with an external email address
Necessary rights
To send a message with an external address (e.g. a personal address), you must :
- have the role "External Identity"
- create an identity with the external address
Consequences for messages
-
The sender of the email corresponds to the "Displayed Name" field of the identity
-
Sent messages are stored in the user's "Sent messages" folder.