Choosing the sender

BlueMind lets you send a message from different e-mail addresses or with different signatures without changing user accounts. To do this, simply display the "sender" field and select the desired identity.

identities

For more information on creating e-mail identities, visit Managing Account Identities.

Selecting the identity

The choice of sender is made in the "From" field. It can be displayed in two ways:

• To display the sender field of a message, select the option "Display "From " field" in the "Others" menu.
• To display the "From" field all the time, go to Preferences > Mail > Composing messages
  • activate the "Always show the "From" field" option.
  • select the option to specify the context in which the application will automatically choose the most suitable identity: never, only for replies, or for replies and new messages.

When the "From" field is displayed, unfold the list to select an identity from those created in the Mail preferences. For further information, see Managing Account Identities.

Writing on behalf of a shared mailbox

Necessary rights

To write to a shared mailbox, you need :

• have write permissions on the shared mailbox
• subscribe to the shared mailbox (see Subscribing to a shared mailbox)
• create an identity with the shared mailbox's e-mail address (see Managing Account Identities)

Implementation procedure

Once the necessary rights have been set up, to send an email with the e-mail address of a shared mailbox :

• Select identity in the "From" field
• Creating and Sending a message

Consequences for messages

• The email sender corresponds to the "Display name" field of the identity
• Sent messages can be stored in the "Sent Messages" folder of the user or the shared mailbox depending on the option chosen in the identity.

Writing on behalf of a group

Necessary rights

To write on behalf of a group, you must :

• have management rights on the group mailbox
• subscribe to the group mailbox (see Subscribing to a shared mailbox)
• create an identity with the group mailbox mail address (see Managing Account Identities)

group settings

For a user to write on behalf of a group, the group must have a mail address. Contact your administrator to set it up if necessary.

Implementation procedure

Once the necessary rights have been set up, to send an email with a group e-mail address :

• Select identity in the "From" field
• Creating and Sending a message

Consequences for messages

• The email sender corresponds to the "Display name" field of the identity

• Sent messages are stored in the user's "Sent messages" folder

Writing as delegate

A user can nominate a delegate to send emails using his or her email address. The delegate can then be written by or on behalf of the delegating user.

name a delegate

For more information on creating and managing delegations, see Managing delegations.

Writing on behalf of a delegator

Necessary rights

To write on behalf of a delegator, you must :

• be named as a delegate by the delegating user with the "Write from me" option
• create an identity with the delegating user's e-mail address (see Managing Account Identities)

Optional:

• have read or write permissions on the delegating user's mailbox (not mandatory but strongly recommended)
• be subscribed to the delegator's shared mailbox, if applicable (see Subscribing to a shared mailbox)

Implementation procedure

Once the necessary rights have been set up, to send an email from another user :

• Select identity in the "From" field
• Creating and Sending a message

Consequences for messages

• The sender of the email sent by the delegate corresponds to the name of the delegator, as written in the "Display name" field of the identity and also indicates the name of the delegate:
  
• Messages sent by the delegate are stored in the "Sent messages" folder of the delegating user or the delegate, depending on the permissions granted to him:
  • if the delegate has no editing rights on the delegator's mailbox, sent messages are stored in the delegate's "Sent messages" folder.
  • if the delegate has at least editing rights on the delegator's mailbox, sent messages can be stored in the delegate's or delegator's "Sent messages" folder, depending on the option selected in the identity
• The messages received by the delegating user are stored in its receiving box - including the answers to a message sent by a delegate. It is therefore advisable to give the delegate at least read rights to the delegator's mailbox so that the delegator can Viewing messages and reply.

Writing as a delegator

Necessary rights

To write as a delegator, you must :

• be named as a delegate by the delegating user with the "Write as me" option
• create an identity with the delegating user's e-mail address (see Managing Account Identities)

Optional:

• have read or write permissions on the delegating user's mailbox (not mandatory but strongly recommended)
• be subscribed to the delegator's shared mailbox, if applicable (see Subscribing to a shared mailbox)

Implementation procedure

Once the necessary rights have been set up, to send an email as another user :

• Select identity in the "From" field
• Creating and Sending a message

Consequences for messages

• The sender of the email sent by the delegate corresponds to the name of the delegator, as written in the "Display name" field of the identity. The delegate's name is not displayed, so the recipient cannot see that the message has been sent by a delegate:
  
• Messages sent by the delegate are stored in the "Sent messages" folder of the delegating user or the delegate, depending on the permissions granted to him:
  • if the delegate has no editing rights on the delegator's mailbox, sent messages are stored in the delegate's "Sent messages" folder.
  • if the delegate has at least editing rights on the delegator's mailbox, sent messages can be stored in the delegate's or delegator's "Sent messages" folder, depending on the option selected in the identity
• The messages received by the delegating user are stored in its receiving box - including the answers to a message sent by a delegate. It is therefore advisable to give the delegate at least read rights to the delegator's mailbox so that the delegator can Viewing messages and reply.

Writing with an external email address

Necessary rights

To write to an external e-mail address (e.g. a personal address), you must :

• have the "External identity" role (see Mail roles)
• create an identity with the external address (see Managing Account Identities)

Implementation procedure

Once the necessary rights have been set up, to send an email with an external address :

• Select identity in the "From" field
• Creating and Sending a message

Consequences for messages

• The email sender corresponds to the "Display name" field of the identity

• Sent messages are stored in the user's "Sent messages" folder.

Find out more

Related BlueMind documentation pages

• Adjusting your Account Settings
• Managing Account Identities
• Using Shared Mailboxes
• Adding a signature

Related BlueMind Blog articles

• Delegate your email and appointment management with BlueMind